Privacy policy — TKP6 × THNT5 registration
Effective November 4, 2026.
This notice describes the TKP6 × THNT5 registration, deposit-proof and roster-editing service operated by Huong Dao Foundation. Contact: NVSC@huongdao.org.
What you provide and why
When you register, we collect the camp and Liên Đoàn, the main contact's first and last name, phone number, email and mailing address, including an optional apartment or suite. For each camper, we collect first and last name, Scout or Leader role, gender, date of birth, unit type and number, shirt size, BSA ID, emergency contact name and phone, an allergy answer and any allergy notes you enter.
These details support registration, camper rosters, age eligibility, unit coordination, shirts, emergency contact, allergy planning and payment administration. The system creates registration and camper references, timestamps, fee schedules and registration/payment status. Staff payment records can include payer name, amount, date, method, payment reference and notes.
If you upload deposit proof, we receive the image or PDF you choose, its filename and file information, your registration code, registered email and private upload credential. The file may contain financial or other personal details visible in the document or its metadata. Please crop or redact unrelated balances, account details and other people's information before uploading. The upload is evidence of payment; it does not process a payment. Zelle and mailed-check payments take place separately.
The site also accepts requests for a private edit link and changes to contact or camper details. It records who made a change, when, and the old and new values. Removing a camper from the roster does not erase these records.
Who can see the information
Registration and accounting information is stored in Google Sheets, with a separate workbook for each camp. Deposit files are stored in Google Drive. Staff with access to those workbooks or folders can see their contents. The software grants deposit-folder access to a designated registration administrator. The complete current access lists need confirmation before this draft is published.
The main contact receives a confirmation and private access links through Google's email service. Anyone holding a valid family link can view and edit that registration. Keep the link private. Changing the main contact email transfers access and notifies the old and new contacts.
A camp-appointed Liên Đoàn representative can view and update camper records for that Liên Đoàn at that camp. This includes birth dates, BSA IDs, allergies and allergy notes, and emergency contacts, as well as the main contact's name, email and phone. The representative's roster view does not show family street addresses. Camp chiefs receive certain change notices; the technical operator and, for some issues, the camp chief receive service-error information needed to follow up. Copies can remain in recipient mailboxes.
Service providers and other links
Vercel hosts the website. Google Apps Script processes submissions; Google Sheets stores registration and accounting records; Google Drive stores deposit files; Google's email service sends confirmations, private links and operational notices. Google Fonts supplies the site's fonts, so loading a page also connects your browser to Google. These connections involve request information such as an IP address and browser headers. Provider logging, cookies and retention have not been confirmed for this draft.
Confirmation emails also link to a separate Microsoft Forms campership application for the Western Los Angeles County Council. That application is separate from this registration service. Paper medical forms are requested by mail to the camp chief and at check-in; this website does not provide a medical-form upload. Handling of those separate records needs its own confirmation.
Browser storage and Do Not Track
The registration page stores a random retry identifier under sid in your browser's local storage to help prevent duplicate submissions. It is removed after successful submission or certain definitive errors. An abandoned or failed attempt can leave it there until it is cleared. The key does not contain camper details.
The reviewed application code does not set its own cookies or include an analytics or advertising tracker. This does not establish that hosting or Google services set no cookies. The custom application does not change its behavior in response to a browser's Do Not Track signal. Third-party behavior has not been verified.
Children's information
Parents or guardians should provide children's details, either directly or through a unit registrar they authorize. Children should not submit their own information through this service. The form collects a main contact but does not verify that person's parental status. This notice is not a parental-consent mechanism.
A parent or guardian can use the contact below to ask to review or correct a child's information, request deletion, or ask that further collection or use stop. Please identify the camp and registration code if you have one. Do not email a child's medical records or deposit document merely to make a request.
Keeping, correcting and deleting information
A fixed retention period for registration records, deposit files, edit history, emails and backups has not yet been confirmed for this draft. The software does not automatically erase them when camp ends. Withdrawal retains the camper record and edit history. The short-lived upload credential expires after one hour; that does not delete the uploaded file or registration.
You can review and correct registration details using your private edit link. To ask for access, correction or deletion beyond that screen, email NVSC@huongdao.org. The operator must confirm the request-handling and identity-verification process before publication; this draft does not promise an unimplemented automatic deletion service or response deadline.
California visitors and changes to this notice
California visitors can use the same contact process to ask about their information and request access, correction or deletion. The browser Do Not Track response is described above. Changes to this notice will be posted at /privacy with an updated effective date. This posting method is proposed for operator approval; no automatic change-notification system is currently part of the site.
Contact
Huong Dao Foundation · NVSC@huongdao.org